Requisition Number: 2019-07797
Job Title: Administrative Assistant @ Creighton Dining
Posting Start Date: 3/19/2019
Position Start Date: 3/19/2019
Work Hours: Typically Mon-Fri 9:00 am- 5:00 pm
City: Omaha
State: NE

Administrative Assistant @ Creighton Dining

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Description/Job Summary

Job Overview:

The Unit Clerk will complete the clerical tasks assigned by the supervisor in accordance with corporate guidelines. Provide accurate, friendly, quality service to customers/clients when processing customer/client transactions. The general responsibilities of the position include those listed below, but Sodexo may identify other responsibilities of the position. These responsibilities may differ among accounts, depending on business necessities and client requirements.

General Responsibilities:

  • Performs routine and varied clerical duties in accordance with standard procedures.
  • Performs activities such as photocopying, compiling records, filing, tabulating, posting information and scheduling appointments.
  • Writes types or enters information into computer to prepare correspondence.
  • Prepares issues and sends out receipts, bills, policies, invoices, statements and checks.
  • Maintains records, prepares forms, verifies information and resolves routine problems.
  • Operates various office machines.
  • Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
  • Answers telephone, conveys messages and runs errands.
  • May receive, count and deposit cash, as needed.
  • May include human resources functions (including benefit administration, personnel action forms and payroll processing) for the unit as well as the district and region.
  • Complies with all company safety and risk management policies and procedures.
  • Reports all accidents and injuries in a timely manner.
  • Participates in regular safety meetings, safety training and hazard assessments.  
  • Attends training programs (classroom and virtual) as designated.
  • May perform other duties and responsibilities as assigned.

Job Qualifications:

Experience/Knowledge:

  • High School diploma, GED, or equivalent experience.
  • 0 to 1 years related experience.

Skills/Aptitude:

  • Presents self in a highly professional manner to others and understands that honesty and ethics are essential.
  • Ability to maintain a positive attitude.
  • Ability to communicate with co-workers and other departments with professionalism and respect.
  • Maintains a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers, and client representatives.
  • Must have basic phone and computer skills (email, texting, etc.).

License/Qualifications

Certifications: None.

General Qualifications:

  • Willingness to be open to learning and growing.
  • Maturity of judgment and behavior.
  • Maintains high standards for work areas and appearance.
  • Maintains a positive attitude.
  • Ability to work a flexible schedule helpful.
  • Must comply with any dress code requirements.
  • Must be able to work nights, weekends and some holidays.
  • Attends work and shows up for scheduled shift on time with satisfactory regularity.

Physical Requirements:

  • Close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus, with or without corrective lenses.
  • Significant walking or other means of mobility.
  • Ability to work in a standing position for long periods of time (up to 8 hours).
  • Ability to reach, bend, stoop, push and/or pull, and frequently lift up to 35 pounds and occasionally lift/move 40 pounds.

Working Conditions (may add additional conditions specific to defined work location):

  • Generally in an indoor setting; however, may supervise outside activities and events.
  • Varying schedule to include evenings, holidays, weekends and extended hours as business dictates.
  • While performing the duties of this job, the employee is primarily in a controlled, temperate environment; however, may be exposed to heat/cold during support of outside activities.
  • The noise level in the work environment is usually moderate to loud.

Details

Additional specific related duties include, but not limited to:
This is a great opportunity for any interested in the Accounting/Administrative Services field; Vacation time, Sick time, Uniforms, 401K, Medical, Dental, Vision plus many more benefits.

• Reduced summer hours to vacation and spend time with your family and friends

This role will support the Controller in the Finance/Admin department.

• Must be able to work evenings, holidays, and extended hours as business dictates
• Must have 2-3 years of financial experience in an office setting (i.e. cash handling and reporting) REQUIRED
• Must be detailed oriented and have exceptional follow-up skills
• Generate, receive and maintain confidential and sensitive files, information and reports and ensure security of files
• Updating excel spreadsheets
• Ideal candidate will have 2-3 years related experience in Accounts Payables
• Intermediate to advanced Microsoft Office experience (Word, Excel, Powerpoint and Outlook) REQUIRED
• Strong communication, presentation and organizational skills PREFERRED
• Experience in writing emails for business, communicating between teams and maintain records PREFERRED
• and other tasks as assigned.

Typical work schedule: Monday - Friday (9:00 AM - 5:00 PM), schedule may vary based upon business needs. Pay is based on experience

Any questions please call - Kim (HR Assistant) at (402)546-6309.

Who we serve: Creighton University, located in Omaha, Neb., offers a top-ranked education in the Jesuit tradition for people who want to contribute something meaningful to the world. Founded in 1878, Creighton is one of 28 Jesuit colleges and universities in the U.S.

Join Sodexo's Creighton Dining and be part of our diverse winning team! You will receive hands-on experience, training, and development from food service industry professionals, all while working in a fun and safe environment. We have several different opportunities all across the Creighton University campus, which include Culinary Services, Catering, Resident Dining and Food Retail. Multiple (flexible) shifts available. Based on passion and experience, let us find the right fit for you in one of the many opportunities Sodexo’s Creighton Dining has to offer.
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Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer. Sodexo is committed to upholding the spirit and principles of the Rehabilitation Act of 1973 and the 1998 amendment to the Act. If, due to a disability, you require a reasonable accommodation to navigate this site and/or complete the on-line application process, please contact SodexoFrontlineApplicationSupport.USA@sodexo.com for assistance. For more information about our commitment to equal employment opportunity, please click here.