The Coordinator will effectively serve as a point of contact for events such as caterings, reservations, bookings and other services. The general responsibilities of the position include those listed below, but Sodexo may identify other responsibilities
of the position. These responsibilities may differ among accounts, depending on business necessities and client requirements.
Serves as a point of contact for reservations, bookings, equipment, catering and other such services.
Communicates to internal and external clients.
Performs some administrative tasks such as arranging meetings, developing agendas and preparing progress reports.
Coordinates logistics, setup/knockdown and on-site problem resolution.
May assist in daily coordination of projects, including preparing and maintaining project plans, budgets and staffing requirements.
Tracks progress and identifies/resolves obstacles.
Complies with all company safety and risk management policies and procedures.
Participates in regular safety meetings, safety training and hazard assessments.
Reports all accidents and injuries in a timely manner.
Attends training programs (classroom and virtual) as designated.
May perform other duties and responsibilities as assigned.
High School diploma, GED, or equivalent experience.
0 to 2 years related experience.
Presents self in a highly professional manner to others and understands that honesty and ethics are essential.
Ability to maintain a positive attitude.
Ability to communicate with co-workers and other departments with professionalism and respect.
Maintains a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers, and client representatives.
Must have basic phone and computer skills (email, texting, etc.).
Good attention to detail.
Ability to work well under pressure.
Excellent oral and written communication skills.
Excellent management and organizational skills.
Ability to work well alone and in a team.
Willingness to be open to learning and growing.
Maturity of judgment and behavior.
Maintains high standards for work areas and appearance.
Maintains a positive attitude.
Ability to work a flexible schedule helpful.
Must comply with any dress code requirements.
Must be able to work nights, weekends and some holidays.
Attends work and shows up for scheduled shift on time with satisfactory regularity.
Close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus, with or without corrective lenses.
Significant walking or other means of mobility.
Ability to work in a standing position for long periods of time (up to 8 hours).
Ability to reach, bend, stoop, push and/or pull, and frequently lift up to 35 pounds and occasionally lift/move 40 pounds.
Working Conditions (may add additional conditions specific to defined work location):
Generally in an indoor setting; however, may supervise outside activities and events.
Varying schedule to include evenings, holidays, weekends and extended hours as business dictates.
While performing the duties of this job, the employee is primarily in a controlled, temperate environment; however, may be exposed to heat/cold during support of outside activities.
The noise level in the work environment is usually moderate to loud.
Sodexo is seeking a Facilities Coordinator to provide general (overall) facility management team support for a pharmaceutical manufacturer in Framingham, MA
Support services to the team include continuous monitoring of the facility, interfacing with client, visitors and guests and providing direction/information to vendors, facilities staff and service providers as required to ensure coordination/execution of operations
within client environment, and minimal disruption
Duties include, but are not limited to:
Assisting Facility Management Team with tactical planning for the team’s goals and objectives, Managing and maintaining facility management tasks as assigned
Providing facility specific assistance to the project management team as needed or requested
Coordinating special events in support of client or Sodexo
Providing support for meetings and conference room reservations as needed and directed and assistance with the coordination and scheduling of maintenance activities
Providing reporting on KPI Metrics and Finance
Supporting training programs. Assisting with process and procedure training.
Audit Support with client organization and Sodexo
Maintaining SharePoint, records, reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes
Monitor CMMS systems to ensure PM/CM compliance
Additional financial responsibilities to include:
Monitoring, analyses, follow up and controls of the efficiencies of facility running cost, capital cost and small construction projects.
Supporting accounts payable/receivable, budget, payroll, reporting, inventory, chargebacks, etc. Performs trend analysis to assist decision making.
Assist with researching, analyzing and reporting budget variances and reconciliation flow from CMMS to Accounts payable
Experience and Requirements
Associates degree in facilities management, building management, business or related field. Bachelor’s Degree Preferred.
2+ years’ experience within a facilities program in a Life Sciences environment
The role requires strong organizational skills and ability to work in a team-based and collaborative style
Must possess strong written, verbal and people skills, superior customer service orientation
Ability to multitask, plan and manage work under time constraints/stressful situations, and/or ability to work without direct supervision
Must be proficient in MS Office, Excel Spreadsheets and have capability of customizing administrative reports
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